01 · Assign
Create the task, choose who does it and set the deadline.
Check the warehouse
Luca · by 17:00
Photo required
Operational work, finally under control.
Assign the work. See if it got done.
DutyTask organises your team’s daily work. You assign tasks and deadlines. People update with Start, Done or I have a problem. You immediately see delays, problems and completions.
No chats to chase. No “I thought he was doing it”.
14 days of Pro · No card required · Primary database in the EU
DASHBOARD
Today
Problems
2
Overdue
3
Due today
6
Closed today
12
Check fridge temperature
Sara · by 10:00
Prepare shop opening
Marco · by 08:30
Warehouse check
Luca · by 17:00
D
DutyTask
New task
Warehouse check
By 17:00
Assigned to you
Warehouse check
By 17:00
You shouldn’t have to ask: “Did it get done?”
Every day there is small but important work that has to happen.
- Open the shop.
- Check the warehouse.
- Clean a station.
- Confirm a delivery.
- Close the till.
When this work lives across WhatsApp, voice notes, spreadsheets and memory, something gets lost sooner or later.
Without DutyTask
- “Who was supposed to do it?”
- “I thought Luca was doing it.”
- “I sent you the photo yesterday.”
- “What time was it done?”
- “I didn’t see the message.”
With DutyTask
Warehouse check
- Assigned to Luca
- Due 17:00
- Completed 16:42
- Photo attached
Everything recorded in the history
DutyTask tells you who had to do what, by when, and what actually happened.
From “it needs doing” to “done”.
02 · DutyTask notifies
You don’t also have to send a message. When something concerns them, DutyTask notifies the employee.
D
DutyTask
New task
Check the warehouse
By 17:00
Assigned to you
Check the warehouse
By 17:00
03 · The team updates
A few clear actions, directly from the phone.
04 · You know what happened
You don’t ask for updates. DutyTask collects them as the work happens.
- 16:04 — Luca started
- 16:31 — Photo attached
- 16:42 — Task completed
You assign. DutyTask notifies. The team updates. You know what happened.
Simple for people who work. Complete for people who manage.
For managers
Open DutyTask and immediately see where you need to pay attention.
DASHBOARD
Open problems
2
Overdue tasks
3
Today’s work
6
Completed
12
People · Operational areas
You see everything from a single dashboard.
For staff
People who work shouldn’t have to learn a project manager.
My tasks
They see what concerns them.
They know what to do.
They know by when.
They receive the updates that concern them.
Less software to learn. More clarity on the work to do.
You don’t also have to ping them on WhatsApp.
When you assign a task or something changes, DutyTask takes the update to the person it concerns.
D
DutyTask
New task
Assigned to you:
Warehouse check
Due 17:00
D
DutyTask
New note
Marco added a note to:
Opening preparation
D
DutyTask
Reminder
Warehouse check
Due at 17:00
The work changes. DutyTask notifies who needs to act.
Push notifications require the user to enable them, and a compatible device or browser.
If something stalls, you know before it’s too late.
Repair packaging machine
Marco
“The needed spare part is missing.”
D
DutyTask
Problem reported
Marco reported a problem:
Repair packaging machine
Problem resolved
“The spare is available in warehouse 2.”
In progress
A task is not always simply done or not done. When someone is blocked they can report it on the task itself. DutyTask notifies the manager, who can step in and get the work moving again.
And the problem stays in the history of what happened.
Things that must happen every day no longer depend on memory.
- Shop opening · Every day · 08:00
- Temperature check · Every day · 10:00
- Full clean · Every Friday · 19:00
- Inventory check · First Monday of the month
Set a rule once. DutyTask creates the tasks when they need to be done.
You don’t have to reconstruct what happened.
- 08:03 — Sara started
- 08:41 — Sara reported a problem
- 08:46 — Marco resolved the problem
- 09:12 — Sara attached a photo
- 09:13 — Task completed
Operational actions stay in the history. Staff cannot freely rewrite what already happened.
When “Done” is not enough.
For some tasks you can require a photo before completion. Then “done” can also mean: done and documented.
Photos · PDF · Attachments · Operational notes
Clean the cold room
Photo required to complete
✓ Completed
Hands full? Just say it.
“Every Friday Luca checks the warehouse by 17:00 and must attach a photo.”
Warehouse check
- Person
- Luca
- When
- Every Friday
- Attachment
- Photo required
- Due
- 17:00
Confirm task
DutyTask transcribes the request and prepares the task.
You check. DutyTask creates.
DutyTask does not keep the audio after processing.
DutyTask fits the work you actually do.
When you create the company you can choose your sector and start with a few ready recurring tasks to personalise.
Shop
- Opening
- Till check
- Restocking
- Closing
Bar and restaurant
- Mise en place
- Temperature checks
- Cleaning
- Closing
Warehouse
- Goods in
- Inventory check
- Station order
- Cleaning
Workshop
- Equipment check
- Spare parts
- Station cleaning
- Closing
Cleaning
- Area checklist
- Completion photo
- Problem reports
- Periodic checks
Studio / office
- Operational deadlines
- Documents
- Periodic checks
- Admin tasks
The logic is always the same: someone has to do something, by a specific time.
Not only what is open. Also how it is going.
With reports you can look at the work beyond a single day. You see completed tasks, delays, problems and operational progress, simply.
Fewer impressions. More visibility on what is really happening.
Reports
Last 7 days
completed
126
overdue
9
problems
14
Today
completed
18
open problems
2
DutyTask is not another project manager.
There are no boards to build, projects to configure or complicated processes to teach staff. DutyTask exists for a much simpler question:
What must be done today, who must do it, and what happened?
Try DutyTask freePlans
Choose how much control you need.
Start with 14 days of Pro free. No card required.
Start
For small teams that want operational work out of chats and memory.
€24/month
Cancel whenever you want.
- Up to 10 people + owner
- 1 administrator
- 1 operational area
Most chosen
Pro
For teams that also want reports, collaboration and intelligent summaries.
€49/month
Cancel whenever you want.
- Up to 30 people + owner
- 3 administrators
- 3 operational areas
Business
For larger organisations, more areas and greater operational control.
€99/month
Cancel whenever you want.
- Up to 60 people + owner
- 6 administrators
- 6 operational areas
Enterprise
For organisations with custom needs, limits or onboarding.
Let’s talk
Custom terms and onboarding.
- Custom people
- Custom administrators
- Custom operational areas
Prices exclude VAT, where applicable. The owner is not counted in people or admin limits.
Compare all features ↓
| Plans | Start | Pro | Business | Enterprise |
|---|---|---|---|---|
| People | Up to 10 people + owner | Up to 30 people + owner | Up to 60 people + owner | Custom people |
| Admins | 1 administrator | 3 administrators | 6 administrators | Custom administrators |
| Operational areas | 1 operational area | 3 operational areas | 6 operational areas | Custom operational areas |
| Tasks, recurrences, history | ||||
| Dashboard | ||||
| Required attachments | ||||
| Staff phone view | ||||
| Task dictation | ||||
| Reports | — | |||
| Export | — | |||
| Advanced notifications | — | |||
| Involve others on a task | — | |||
| Daily AI brief | — | |||
| Advanced audit and export | — | — | ||
| Priority support | — | — | ||
| Dedicated onboarding | — | — | — |
Frequently asked questions
Do I need to install an app?
No. DutyTask works in the browser. On the site, tap Install the app: on Android it installs in one tap, on iPhone use Share → Add to Home Screen.
Do employees see the whole company?
No. The employee experience is separate from the manager dashboard and shows the work that concerns them.
What happens after the 14 free days?
The trial does not require a card and no automatic charge starts without a subscription.
Can I create recurring tasks?
Yes. You can set work that should repeat automatically over time.
Can I require a photo to complete a task?
Yes. For some tasks you can make a photo mandatory before completion.
Is the voice recording stored?
No. DutyTask uses the audio to process the dictation and does not keep the recording after processing.
Where is the primary database?
The primary DutyTask database is hosted in the European Union, in Ireland.
Can I change plan?
Yes. You can manage your subscription from billing settings.
The work has to get done. DutyTask helps you know whether it did.
Create your company and try every Pro feature for 14 days. No card required.
Try DutyTask freeSet-up in a few minutes.